EDMOND — Edmond City Council members agreed this week to spend more than $922,000 for a records management system for the police department.
Officer Bruce Leehan said the current system is older technology and can no longer be enhanced to keep up with today's data needs.
Incident and accident reports, mug shots, warrants and jail records will be kept on the new $922,768 system which will be paid for with money from the police department's portion of the public safety limited tax fund.
Leehan estimated about a million records will have to be transferred to the new system, which police officials have wanted to buy since at least 2008.
Capt. Larry Campbell said, “It is difficult for the Edmond Police Department to meet federal, state and other regulatory reporting requirements. Data entry into the current record management system is not user-friendly and requires duplicate entry of information in certain modules.”
When a citation is issued, Leehan said, both the court clerk and the officer in the field must enter the information.
“The information will only have to be entered one time with the new system,” said Leehan, the police department's crime analyst.
Now, if people ask for the number of robberies that occurred in Edmond for the last two years, Leehan has to manually process the information.
“We will better be able to get that information,” Leehan said. “It will be automated.”
Leehan estimates it could take a year to convert the data, clean up the data and make sure everything is accurate.
“It will be nice,” Leehan said. “We have been chasing this for 10 years.”