The inaugural OKWoodstock13 music and camping festival set for Saturday and Sunday in Lincoln County has been canceled, organizers announced this afternoon.
Organizers cited a conflict with the venue over costs as the reason for the cancellation. The event was to take place at the Sparks America Campgrounds in the rural community of Sparks.
The event was billed as “24 hours, 27 bands, 1 stage and peace & love toward Oklahoma tornado relief,” with 75 percent of proceeds from OKWOODSTOCK promised to be donated to the Red Cross of Central & Western Oklahoma.
Nicknamed Camp4Moore, the festival was to feature an array of popular Oklahoma bands and artists, including Horse Thief, Deerpeople, Chelsey Cope, Josh Sallee, Stardeath and White Dwarfs, Midnight Empire, Mont Lyons and more. It was also to include an eclectic assortment of food vendors, outdoor bars, environmental friendly clothing vendor, Kynd Clothing, art by The Society (The Plaza District), a morning yoga session hosted by Barre3 Midtown (which uses a combined method of yoga, pilates, and ballet) overnight camping, and a campfire after-party in the woods with a DJ (The Wuwus).
Here is the letter that was posted this afternoon by Fun PR, “a new creative PR agency dedicated to creating cool events to help fund local needs,” at funprokc.com:
Tuesday, July 30, 2013-4:00pm
We regret to inform you that the OKWOODSTOCK13 Music & Camping Festival has been cancelled. A communication issue regarding upfront costs vs. back end costs with the venue has led to this decision.
We were informed on Friday, July 26th that there was a balance due upfront to the venue that we were previously told was to be paid out after the event. This unexpected cost was due at least 3 days before the festival and despite this challenge, we were hopeful and did all we could to try and secure these funds to save the event. Unfortunately, we were told on Monday evening, July 29th that our event on August 3rd would be cancelled.
Up until now, we have continued to work to find a solution in hopes of fulfilling this requirement. However, now that we are 100% sure that we are unable to meet these expectations, we feel it’s important to communicate this with you all as far in advance as possible.
We apologize for the disappointment this cancellation will cause as we know many were looking forward to hearing some incredible music, camping and contributing to a great cause.
We want you to know that we have put everything we have into creating this festival centered on local artists and goodwill. We were and are incredibly proud of our local music lineup, community partners, and all the support from local media outlets in our promotional efforts. Be assured that we prepared in every way that we knew to make sure this event would be successful. However, this was a situation that could not be predicted and if we had any inclination that this would happen, a proper cancellation would have been announced much earlier in advance.
Refunds: We are currently in the process of communicating with our online ticket sale providers regarding refunds for those who have purchased tickets on Ticketstorm, Living Social, and NewsOK Deals. Everyone who purchased a ticket will be contacted with refund information as soon as possible.
Thank you all for your support for this event! -FUN PR