• A single person in Carter County and each of the district's outlying counties — Love, Murray, Johnston and Marshall counties — was responsible for handling cash, making deposits and reconciling accounts.
• Reporting errors within restitution and district attorney fee accounts.
• A lack of inventory system in place to track forfeited or seized property.
• Premature destruction of bogus check records, in violation of state law.
Each of these contributed to a high-risk environment for misstatement of accounts or misappropriation of funds, according to the report.
Ladd said he has updated the office's policies and procedures to provide more oversight and to address concerns outlined in the report.
Deposits and receipts are now handled and logged by multiple office employees, deposits are completed daily, restitution payments and checks are photocopied, and documents are to be maintained in accordance with state law, Ladd said.
He said employees are no longer permitted to use another employee's user name and password when accessing computerized account data, and write-offs of money owed by probationers or defendants must be approved by him or his assistant district attorneys in each of the district's counties.