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Q&A with David Slane

Employers should guard against holiday party liabilities
by Paula Burkes Published: December 7, 2012

Q&A with David Slane

Reducing risk at holiday parties

Q: How do you protect yourself as a business owner hosting a holiday party?

A: One option would be to reserve a venue, such as a portion of a restaurant or bar, so they're not technically providing the food or alcohol to their employees. Another option is to hire a bartender, which would limit your exposure, or have a taxi service/designated-driver program established and encourage your employees to drink responsibly. Or consider having a nonalcoholic party — bah humbug! An employer also might want to remind guests that since it is a company function, they can be disciplined or held accountable for inappropriate activity.

Q: How do you allow your employees to have fun, but encourage responsibility?

A: In the invitation to the party, the employer could make mention that while they want guests to celebrate the season, to do so responsibly with regard to alcohol. An employer may want to suggest there be designated drivers from different departments within the company. That way there's someone in each division who knows one other well enough to do so. If it's a smaller company, they could have one person do it. The employer may want to suggest that supervisors remind their staff about drinking responsibly, and encourage them to keep an eye out for anyone who's not doing so.

Q: How do you handle a situation when sexual harassment enters the picture?

A: The same as you would under any other circumstance. A complaint of sexual harassment doesn't automatically create liability for an employer. Assuming such harassment is unwanted, if an employee makes a complaint, the employer should investigate it and handle appropriately as they would in any other situation. The key being, don't handle it while people have been drinking; address it on a day when everyone is sober, and take the appropriate action necessary. Only if you condone the illegal action/activity or allow for a hostile work environment can they ultimately be held responsible.

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by Paula Burkes
A 1981 journalism graduate of Oklahoma State University, Paula Burkes has more than 30 years experience writing and editing award-winning material for newspapers and healthcare, educational and telecommunications institutions in Tulsa, Oklahoma...
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